Tryout/Signing Process for 2026-27

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Re-Signing Period

Note: Clubs are not obligated to re-sign athletes or run tryouts.

13U-18U age groups, The Re-Signing Period starts June 8 and ends June 26. Only 2025/26 Certified clubs or Registered
Businesses are eligible to re-sign athletes registered to your club from last season using a VA Letter of Intent (LOI) Form. Re-signed athletes to be posted on the club website or social media page by Sunday, June 28. This is important for transparency leading into the Open Commitment Period; clubs in violation may be subject to a fine or sanctions. Re-signing is optional; clubs are not required to re-sign teams, and athletes are not obligated to re-sign.

1. Clubs may only choose to re-sign a limited number of athletes or certain age groups based on the club’s philosophy.

2. Clubs and teams can choose a specific day to provide re-signing offers within this period.

3. Athletes who do not receive a re-sign offer are still able to commit to their club from the previous season through the

Open Commitment Period, Fall-Tryouts, or Winter-Tryouts.

4. The only document Volleyball Alberta will recognize is the VA Re-Signing LOI Form. All re-sign offers must be honoured
for 48 hours from the time indicated on the form.

5. All fields on the Re-Signing Form should be filled out to the best of the club’s ability using the information available at
the time. If any of the fields are left empty, stipulations related to the missing information MUST be listed in the other
conditions field. If there are any changes in the terms on the form, or there is a failure to meet the terms, the offer
may be voided.

6. Clubs are permitted to collect deposits for club fees from re-signed athletes once they have accepted a re-signing
offer. All collected deposits/fees must be returned if a club fails to meet the terms of the offer.

7. Prior to signing, athletes and families are responsible for reviewing the club’s policies such as: refunds, playing time,
travel, coaching code of conduct, ethics, expectations, concussion management, conflict resolution, athlete code of
conduct, media sharing, etc.

8. Clubs must create Roster Sheets in Sportlomo for their re-signed teams starting August 5, 2026, posting all re-signed
athletes by August 28.

9. Re-signed athletes are committed to their clubs until the end of the upcoming VA Club Season (May 31, 2027);
Athletes and families cannot communicate with other clubs after signing. There can be no communication or
recruiting of re-signed athletes. Please review Volleyball Alberta’s Conduct for Scouting & Recruiting.

10. Re-signed athletes are committed to the club for the season and are NOT permitted to participate in the Open
Commitment Period or attend tryouts for other clubs.

11. Athletes who attend tryouts after returning a VA Re-Signing Form will be found in violation of this policy and may be
subject to fines or sanctions.

 

Open Commitment Period

Note: Clubs are not obligated to utilize this process or run tryouts.
13U-18U age groups, Open Commitment Period starts July 1 and ends August 23. Only 2025/26 Certified Clubs or Registered Businesses are eligible to participate in the Open Commitment Period. Clubs must post signed athletes in the Open Commitment Period to the website or social media page by August 28, prior to the Fall Tryouts. This is important for transparency leading into the Fall Tryouts. Clubs in violation may be subject to a fine or sanctions.
While early selection of athletes during this period is not considered a best practice, many athletes seek out training
opportunities with different providers, facilities, and clubs, which can lead to informal commitments.

The Open Commitment period is meant to acknowledge the current practices and create transparency within the process. The Open Commitment Period is optional; clubs and athletes are not required or obligated to utilize this process and can wait until the Fall or Winter Tryouts.

a) Clubs may only choose to use the Open Commitment Period for a limited number of athletes or certain age groups
based on the club’s philosophy. These commitments can be made at any time between July 1 and August 23. Clubs
should consider facilitating this process within a defined and communicated period (e.g. one week) to limit the load
on coaches and athletes.

b) The Open Commitment Period is meant to allow athletes to commit to a new club. Clubs may collect deposits after
seven days to secure the commitment.

c) It is the club’s responsibility to provide the athlete’s family with all information currently available about its program.
This information would be communicated on a Commitment Form (a sample template will be provided to clubs) that
is signed by the athlete/family. It is the responsibility of each athlete and their family to become educated about the
program they are considering joining. Basic information to be included on the commitment form: confirmed head
coach, estimate of club fees potential practice(s) venue(s), weekly training hours, team hierarchy if multiple teams are
expected in an age category.

d) This commitment can be terminated by the athlete or club at any time during this period. If the club terminates the
commitment, they are required to return any deposits they have received to the athlete and their family. If the
commitment is terminated by the athlete, the club is permitted to keep the deposit.

e) Athletes are not permitted to have open commitments with more than one club and must not attend Fall or Winter
Tryouts. Athletes found in violation of this policy may be subject to fines or sanctions.

f) Clubs must sign athletes with a VA LOI at the start of the athlete’s age class Fall Tryout window.

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Fall Tryout & Signing Period

Athletes must have the minimum membership requirement, Youth Development Player-Tryout role for the current
season.

16U-18U Signing Period (all signings are to the club’s age group and team): Clubs may offer LOI’s starting on Sunday, August 30 and ending Sunday, September 13*. Athletes register for their club as a Youth Competitive Player by September 27. Clubs must post signed athletes to the website or social media page by October 4. Club administrators must add signed LOI athletes to their team’s roster sheet in their Sportlomo portal by November 1. This is important for transparency leading into the Winter Tryouts. Clubs in violation may be subject to a fine or sanctions. Once an athlete has signed an LOI, they are NOT permitted to attend any tryouts or accept offers from other clubs. Athletes found in violation of this policy may be subject to fines or sanctions.

*School Sports Alberta policies stipulate student-athletes on a High School Senior Varsity team may participate in club tryouts on August 30, August 31, September 6, 7, & 13. Student-Athletes who participate with non-school teams on any other dates between August 31 and November 28 will be ruled ineligible for School Sports Alberta volleyball competition. Check with the school’s athletic director for any local league restrictions that may apply.

14U-15U Signing Period (all signings are to the club’s age group and team): Tryouts may be held starting on Saturday,
September 12 and ending Sunday, September 20*. Athletes register for their club as a Youth Competitive Player by October
4. Clubs must post signed athletes to the website or social media page by October 13. Club administrators must add signed LOI athletes to their team’s roster sheet in their Sportlomo portal by November 8. This is important for transparency leading into the Winter Tryouts. Clubs in violation may be subject to a fine or sanctions. Once an athlete has signed an LOI, they are NOT permitted to attend any tryouts or accept offers from other clubs. Athletes found in violation of this policy may be subject to fines or sanctions.

** School Sports Alberta policies stipulate student-athletes on a High School Senior Varsity team may participate in club tryouts on September 13. Check with the school’s athletic director for any local league restrictions that may apply.
Winter Tryout Period

Clubs are not obligated to offer Winter Tryouts; teams may be finalized through Re-Signing and Fall Tryout period.
12U-18U Signing Period (all signings are to the club’s age group and team): Approved clubs may offer LOI’s starting on
Sunday, November 29. Athletes must have the minimum membership requirement, Youth Development Player-Tryout role
for the current season.

• Initial offers must be honoured for a minimum of 48 hours. Offers provided on Wednesday, December 2 or later
are honoured for a minimum of 24 hours. Athletes can request an extension to any deadline, but that would be at
the discretion of the club and must be documented. The maximum number of offers that can be distributed at any
given time is equal to the number of athletes a team is committing to carry. Financial commitments can be made
upon signing with a non-refundable amount that is clearly defined on the LOI.

• Upon signing an LOI, athletes are required to register in the Club’s portal as a Youth Competitive Player within 7
days. Additionally, club administrators must add signed LOI athletes to their team’s roster sheet in their Sportlomo Club portal as soon as possible